Accounts Payables Team Lead

Team Leadership and Development:

· Manage, support and mentor the Accounts Payable team, including allocating tasks, reviewing work and providing regular performance feedback.

· Monitor team performance, address development needs and support employees in improving their knowledge, accuracy and productivity.

· Address performance concerns appropriately and make recommendations regarding relevant personnel actions when required.

Invoice Processing:

· Ensure that supplier invoices, expense reports and other payment requests are processed accurately, completely and within the required deadlines.

· Oversee the correct coding, authorisation and recording of invoices in line with Company procedures and financial controls.

Payment Processing and Approval:

· Review and approve payments prepared by the team in line with approved weekly and monthly budgets through the SEPA module.

· Coordinate with Treasury and the Group Financial Controller to ensure that approved payments are released accurately and on time.

· Ensure that payment batches are supported by the required documentation and approvals before release.

Vendor Management:

· Maintain professional relationships with suppliers, respond to payment-related queries and resolve account issues in a timely manner.

· Monitor supplier accounts and support the resolution of disputed invoices, outstanding balances and payment discrepancies.

Vendor Ownership:

· Take ownership of the processing, reconciliation and payment-approval processes for major vendors.

· Ensure that key supplier accounts are reviewed regularly and that unresolved items are escalated appropriately.

Financial Record-Keeping:

· Ensure that all Accounts Payable transactions are recorded and reported correctly and that complete, accurate and audit-ready financial records are maintained.

· Maintain appropriate supporting documentation in accordance with Company retention and document-control requirements.

Compliance and Internal Controls:

· Ensure compliance with applicable accounting standards, Maltese tax requirements, Company policies and internal financial controls.

· Identify control weaknesses or irregularities and escalate them promptly to the appropriate manager.

Process Improvement:

· Identify opportunities to improve Accounts Payable processes, develop and implement procedures, and optimise workflows.

· Support the standardisation of processes and the continued improvement of efficiency, accuracy and control.

Reporting and Analysis:

· Prepare and analyse Accounts Payable reports, including supplier ageing reports, payment forecasts, outstanding-item reports and expense analysis.

· Provide clear and timely information to management to support cash-flow planning and operational decision-making.

Problem-Solving:

· Investigate and resolve discrepancies, processing errors, duplicate invoices, payment issues and supplier-account differences.

· Escalate significant or recurring issues and recommend corrective action where appropriate.

Training:

· Train and evaluate employees to strengthen performance, development and the quality of work produced.

· Provide practical guidance on Accounts Payable processes, systems, procedures and controls.

New Technology Solution:

· Lead the transition of the Accounts Payable team to the new Accounts Payable system following implementation of the new technology solution.

· Drive user adoption, coordinate training and ensure that the system is integrated effectively into day-to-day operations.

· Monitor implementation issues and work with the relevant stakeholders to support a controlled and successful transition.

Educational Requirements:

• At least Advanced Level Certification in Accounting
• 2 years experience in a similar role
• ACCA qualification in progress would be considered an asset

General Responsibilities

• Protect confidential financial, supplier and employee information at all times.
• Work collaboratively with Finance, Treasury, Procurement, Operations and other relevant departments.
• Comply with all Company policies, procedures, approval limits and delegated-authority requirements.
• Carry out any other reasonable duties that are consistent with the level and responsibilities of the role.