Accounts Payables Executive

As an Accounts Payable Executive, you will ensure the accurate and timely processing, reconciliation, and payment of all supplier invoices in line with company policies, financial controls, and agreed credit terms. You will play a key role in maintaining strong vendor relationships, ensuring compliance with accounting standards, and supporting the finance function in driving operational efficiency and financial integrity.

Main Tasks and Responsibilities

Invoice and Payment Processing

Ensuring accurate review, verification, and posting of supplier invoices within the accounting system.

Ensuring timely payments according to established payment schedules and internal approval procedures.

Verifying that all payments are aligned with agreed supplier credit terms and company policies.

Overseeing the planning, preparation, and approval of supplier payment runs.

Monitoring and controlling invoice postings from outlets and departments to ensure prompt system updates.

Investigating and resolving supplier or vendor inquiries, discrepancies, and payment issues.

Assisting, when necessary, in communicating payment plans or resolving outstanding balances with creditors.

Reconciliation and Reporting

Reconciling supplier statements with the accounts payable ledger on a regular basis.

Generating regular Accounts Payable reports, including aging reports and other management reports.

Supporting month-end and year-end closing activities related to Accounts Payable.

Managing and resolving issues escalated within the Accounts Payable function.

Making recommendations for improvements to streamline processes and enhance efficiency.

Supporting audit preparations and ensuring proper documentation of all Accounts Payable transactions.

Compliance and Record Keeping

Ensuring that all Accounts Payable activities comply with company procedures, financial controls, and applicable accounting standards.

Maintaining accurate, organized, and audit-ready records for supplier invoices and payments.

Ensuring vendor master data is updated and maintained accurately.

Following data protection and confidentiality guidelines when handling sensitive financial information.

Others

Collaborating with internal departments such as Procurement and Operations to resolve invoice or payment-related queries.

Carrying out other duties that may be assigned from time to time by superiors.

Qualifications

O-Level standard of accounting or equivalent; further qualification in accounting or finance preferred.

Minimum of 2–3 years’ experience in Accounts Payable or a similar finance role.

Strong understanding of accounting principles and bookkeeping practices.

Proficiency in accounting software and Microsoft Office, particularly Excel.

Experience with ERP systems, preferably Sage 200.

Exceptional attention to detail and accuracy.

Strong organizational and time-management skills.

Good communication, analytical, and problem-solving abilities.

Ability to work independently and collaboratively within a team.

Preferred Skills

Experience with ERP or financial management systems.

Knowledge of invoice automation tools or paperless Accounts Payable systems.

Understanding of financial controls and audit processes.